UCEDD Grants

 

UCEDD grants page offers a unique opportunity to broaden the outreach and activities of the UCEDD network. This page of the UCEDD Resource Center website provides information that will assist you in administering and reporting on the UCEDD grant. 

 

AIDD Guidance Documents

GENERAL INFORMATION

UCEDD reporting requirements are outlined in the UCEDD Program Announcements (see the bottom of this page for previous years' announcements). In a nutshell, three pieces of reporting are required: (1) an annual Program Performance Report (PPR) that is supported through NIRS and due July 30 each year, (2) semiannual financial reporting due January 30 and July 30, and (3) close-out or final reporting due 90 days after the end of the 5-year core grant cycle. For information on the UCEDD PPR, please click the PPR tab on the left navigation bar of this page. For other reporting requirements, see below.

The reporting requirements are also listed on all monetary Notices of Award. The award notices also reference the utilization of GrantSolutions for report submission and all other grant correspondence. If there are staff members needing access to the system they will need to submit a form to GrantSolutions via their Help Desk for an account to be setup.

GRANT MODIFICATIONS

  • Budget Revision - A Budget Revision occurs when a grantee requests to move more than 25% of the total approved budget (federal and non-federal funds) for a specific budget period between direct cost budget categories in an approved budget. Once this threshold is reached, the recipient must request prior approval for all additional changes during that budget period.
  • Carryover Requests - A Carryover is forwarding an unobligated balance of funds from a previous budget period to cover allowable costs in the current budget period. A Carryover must be requested in support of activities aligned with a grantee's existing project goals and objectives to cover costs not already incurred by the recipient.
  • No Cost Extensions - A No-Cost Extension is the non-competitive increase of time, up to 12 months, of the final budget period without additional federal funds or change in scope to complete existing project activities, or permit the orderly closeout of the grant. The extension may not be approved solely because funds remain unobligated at the end of the period of performance and is not to be used to complete new activities not previously approved for the award by the ACL program and grant staff.
  • Transfer of Awards - A change of recipient is a process used to transfer the legal and administrative responsibility for a grant-supported project or program from one legal entity to another before the ending date of the approved project period.
  • Chang in EIN - An EIN (Employee Identification Number) is a nine-digit number assigned by the IRS to identify the tax accounts of employers and certain others. When the grantee organization has changed the EIN associated with the award, it is necessary that the grant award, records and pay accounts are updated.
  • Change in Grantee Address - A Change in Grantee Address is requested when the organization's physical address identified on the SF-424 has changed.
  • Change in Key Personnel - A Change in Key Personnel is the replacement or change in status (such as an absence for any continuous period of 3 months or more, or reduction of time devoted to the project by 25 percent or more from the level in the approved application) of the Principal Investigator/Project Director (PI/PD), Authorized Organizational Representative (AOR) or other key personnel as specified on the Notice of Award (NoA) or approved application.

GRANT SOLUTIONS

Grant Solutions (GS) is an online grants management system for start-to-finish grant application management. GS is hosted by The Grants Center of Excellence (COE). In February 2014, the Administration for Community Living (ACL) announced its migration to GrantSolutions, a comprehensive grants management system that provides end-to-end grants management services for our discretionary grantees (does not apply to mandatory awards). Effective with your new and continuation discretionary awards, and no later than October 1, 2013, ACL requests that all active ACL discretionary grantees register in Grants Solutions.

Please note that AUCD does not support or have access to Grant Solutions. A number of resources are available to you through ACL and the GS COE:

  • New grantee users will have to request accessing using the Grantee User Account Request Form.
  • ARCHIVED WEBINAR: 2014 UCEDD Application, Prior Approval, and Report Submission Process - This video is a recording of a live webinar showing how UCEDD's should use Grant Solutions for submitting applications, requests, and reports. The webinar was conducted by LaDeva Harris, Grants Management Specialist in the Office of Grants Management in the Administration for Community Living.

The Grant Solutions system will be the basis for award notification, tracking administrative actions, submission of financial and progress reports (also known as Annual Reports or PPRs), correspondence, etc. ACL encourages all grantees to familiarize themselves with the system over the coming months. If you are already a grantee registered with GS through another HHS operating division, please verify with the GS helpdesk access to your ACL award(s). Starting in October, grantees should no longer submit action items to the grants management office or project officer.


NIRS will continue to be used for data collection and development of the UCEDD Annual Report. The Annual Report should be exported from NIRS, and then uploaded as a "grant note" in Grant Solutions.

CONTINUATION APPLICATION


The ACL Office of Grants Management has determined that the FY 2018 UCEDD Continuation Applications should be submitted through Grant Solutions by COB March 19, 2018. The documents should be submitted using the Non Competing Continuation application you see when you log into your Grants List in GrantSolutions. lease email any questions to LaDeva Harris (LaDeva.Harris@acl.hhs.gov) or Pamela O'Brien (Pamela.O'Brien@acl.hhs.gov).


Data Sources to Inform State Needs Assessments [back to top]

AUCD polled members of its Council on Research and Evaluation (CORE) in February, 2014 to identify data sources used for statewide needs assessment. A variety of primary sources and reference materials were identified and are noted on that page. Network members are encouraged to submit additional recommendations to be included on that page.

Explore Data Sources ...

Samples from the Network [back to top]

As identified by AIDD, these are exemplary samples of 5-year core grant applications submitted in 2015:

Additional Resources [back to top]

  • UCEDD Self-Determination Self-Assessment Checklist: The purpose of The UCEDD Self-Determination Self-Assessment Checklist is to provide the UCEDD with a straightforward tool and process to determine the degree to which its policies, practices, and personnel, at a given point in time, are promoting self-determination for people with intellectual and developmental disabilities (I/DD) and their families.
  • UCEDD-University Agreements: This report provides a review of agreements between UCEDDs and their respective host universities. For sample University-UCEDD Memoranda of Understanding, please email Dawn Rudolph.
  • DD Network Collaboration: This report presents information on state-level Developmental Disabilities Network collaboration between UCEDDs, State Protection and Advocacy Systems, and State Councils on Developmental Disabilities.
  • Current UCEDD Organizational Charts
  • AIDD's presentation at the 12/6/16 meeting on UCEDD 5-year planning is available for guidance, AIDD's UCEDD logic modeldefinitions, and Quality Review System (QRS) Tier 2 Tool which is used by AIDD and reviewers to score core grant applications. A number of additional related materials are available above on this page, including exemplary applications submitted by peers in the network. Contact Dawn Rudolph with questions or for more information.

  • Seventeen UCEDDs who have been engaging in faith and spirituality related programing, research, and training have joined to form the Collaborative on Faith and Disability. They are offering to assist any interested UCEDDs with developing 5 year plans that incorporate similar initiatives into their objectives. For more information on incorporating faith and spirituality, download their 5 Year Plan Memo below or contact Bill Gaventa  and/or Erik Carter.

  • AUCD has entered into Memorandum of Understandings (MOUs) with these 3 federal agencies: ODEPFEMA, and USDA. Feel free to view these MOUs and reference in your application if it's helpful.

UCEDD FOA's [back to top]

OMB Uniform Guidance [back to top]

The federal Office of Management and Budget (OMB) published final regulations that reform Federal grant-making with the intention of decreasing administrative burden for grantees and reducing waste, fraud and abuse. These new regulations combine the multiple Federal regulations that currently govern the way we administer grants into a single, comprehensive and streamlined uniform policy guide; this supercedes former OMB Circulars A-21, A-87, A-110, and A-122 (which have been placed in past OMB guidances); Circulars A-89, A-102, and A-133; and the guidance in Circular A-50 on Single Audit Act follow-up.

Additional information on OMB Uniform Guidance can be found on Grants.gov

The Department of Education also provides technical assistance on the OMB Uniform Guidance for its grantees.