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Presentation Details


Posting Materials Online and Submitting E-Posters

Upload Materials Online
AUCD 2012 will have over 525 attendees viewing over 180 presentations on all things disability.  We are thrilled to have so many Directors, Faculty, Staff, and Trainees from our member Centers with us in DC, however we don't want to limit the sharing and knowledge to just those individuals.  Many more people are anxious to learn from what will be presented at the conference.

We ask you to continue dissemination of your research and projects by posting your handouts, materials, and/or slides from the conference on the AUCD website using the instructions below.  If you run into troubles, please contact Oksana who will help get your materials up for everyone to view. 

  1. Step 1: Visit  Find the login form at the top right and enter your username and password.
    There are two ways to find your username and password:
    1.  When you submitted your proposal for the Conference, you received an email confirming your submission. That email contained your username and password to login into the system.
    You can also select the "don't know your password?" link, which will take you to the "Remind Me" form. You must enter the email address which was used by the person who submitted the proposal. Watch your inbox for a reminder email containing your username and password.
  2. Step 2: Log in. Look in the top right corner of the page for a box titled "Previous Registrations" to see a list of previous events you have registered for using the AUCD website. 
  3. Step 3: Select "2012 Call for Papers."  You will be taken to a page showing a confirmation and summary of your original submission.  (If you submitted more than one proposal, you'll see a list; select the submission you'd like to work on first.)
  4. Step 4:  Find the form to upload your presentation and any related materials.  Browse your computer to find the files; you can upload multiple files at a time: another line will automatically appear to accept the next document.  Title your document so others can understand it.  Select "upload."  NOTE: you cannot upload excel or JPG files. 
  5. Step 5: Confirm you have uploaded the correct documents, and select "Submit to AUCD."  The screen will refresh with a message, "Thank you, your information has been saved" and you will receive an email confirmation as well.

Questions?  Email Oksana or Crystal.


Session Types

AUCD 2012 features new types of sessions, allowing attendees to learn more during their time at the conference.  Please read below to familiarize yourself with the full details and changes before beginning the proposal submission process.


Presentation/Discussion Session

Presentation/Discussion Sessions are 75-minute sessions by a single person or small group of presenters.  Accepted proposals for presentation/discussion sessions are expected to be prominent researchers or scholars presenting groundbreaking research or innovations in developmental disabilities.  A minimum of 20 minutes of the session should be dedicated to a collegial discussion on the issue presented.  Approximately of 8 presentation/discussion session proposals will be accepted for the entire conference. Proposals submitted but not accepted in this format may be offered a 20 minute paper or poster slot instead.



Panel Session

Panel Presentations are 75-minute sessions by a panel of not less than three distinct but thematically linked presentations.  Two different types of presentations will be accepted for this type of session:

Panel Submission (aka "I have a full panel")

Groups submitting in this format must have an identified minimum of three (and a maximum of four) presenters and one moderator to be considered a full panel.  Each presenter will have not more than 20 minutes to present their research or project; the moderator will be expected to keep time and facilitate a 5 minute question and answer time per speaker. 

Diversity among organizations, Centers, and individuals is strongly encouraged on each panel (i.e,: a panel might include a researcher, a trainee, and a self-advocate presenting various elements of one project; groups from multiple organizations within the state presenting on family support efforts in their state; or presenters from multiple Centers showcasing on the different ways each uses distance technology in training trainees).

AUCD will not accept submitted panel sessions where there is only one presenter who is an author on multiple presentations.  Please use this submission format only if you have a common theme, between three and five distinct presentations and presenters, and an identified moderator. 

Paper Submission (aka "Put me on a panel")

Individuals submitting in this format are expected to present for not more than 20 minutes.  Each paper submission will be combined with a minimum of two (and a maximum of four) additional paper submissions at the discretion of the proposal review committee.  Because several presentations will be combined into one timeslot, only one official speaker per proposal is permitted. The review committee will assign a moderator to the session to contact all presenters before the session, and to keep time and facilitate a 5 minute question and answer session per speaker during the session.

Poster Session

NEW in 2012!  Poster presenters are required to submit their poster in 2 formats: a traditional paper poster and an e-poster. 

Traditional Poster

The AUCD Poster Session is Monday evening for 3 hours.  Presenters accepted in this format are expected to create and hang a poster (not larger than 4' tall by 8'wide) prior to the poster session, accompany their poster and discuss it with interested attendees during the poster session, and leave the poster hanging for unaccompanied viewing through Tuesday afternoon (no additional presentation time is required).


An e-poster is an electronic version of the traditional poster, in a PowerPoint or PDF format.  E-posters will be posted on the AUCD conference website both before and after the conference and displayed throughout the AUCD Conference on computer monitors.  E-posters increase exposure to the work and allow people to preview posters before attending the conference or review the information after returning home.  Note: e-posters must be submitted approximately 3 weeks prior to the Conference; additional details will be sent to accepted poster presenters and posted on the AUCD website.  All posters will be placed on the public sharing site Scribd here.  If you need assistance submitting your e-poster, contact AUCD.

media room
Media Session

The AUCD Media Room continues to be an important and informative part of the conference. The media room will be available to conference attendees Sunday through Tuesday afternoon for viewing films, documentaries, and educational videos from inside and outside the network.  There are no set timeslots for media; the schedule will be arranged once media has been accepted and arranged to best coincide with the general conference schedule.  Note: All media shown in the media room must be captioned. AUCD is unable to accept any media that does not have a close-captioned option. Presenters are responsible for handouts and order forms.


Presentation Topic Areas

Proposals will be accepted in the following topic areas.

  • Advocacy
  • Aging
  • Behavior Supports & Mental Health
  • Community Living & Supports
  • Criminal Justice/Victims' Rights
  • Cultural & Ethnic Diversity & Competence
  • Diagnostic and Clinical Service Issues
  • Disability Studies
  • Education: Early Intervention/Early Education
  • Education: K-12, Literacy, Learning
  • Education: Postsecondary
  • Emergency Preparedness
  • Employment, Housing or Transportation
  • Ethics & Quality of Life
  • Health, Wellness, Recreation & Related Issues
  • Media & the Arts
  • Parent/Family Involvement or Support & Respite
  • Self-determination & Self-advocacy
  • Surveillance and Epidemiological Efforts
  • Systems-level Implementation, Demonstration, and Evaluation
  • Innovative Technology, Assistive Technology & Universal Design
  • Training and Leadership Development
  • Transition

Proposal Review Criteria

All proposals will be peer-reviewed for acceptance into the AUCD conference.  Presentations will be reviewed and selected based on the following criteria.

Innovative or Promising Practice

  1. Is the proposal a 'hot' or 'up-and-coming' topic in the disability field?
  2. Does the proposal report on recent findings or analysis that is innovative to the field?

General Relevance to the Membership

  1. Is the proposed topic relevant to the AUCD membership?
  2. Does it reflect at least one of the interests of the network: research, education, and/or service?

Effectiveness of Information Delivery

  1. Will the proposed method of information delivery be an effective way to communicate the information?
  2. Is there a clear plan for how the session time and/or space will be used?

Addresses an Issue of Likely Interest which Represents Important Scholarship or Analysis in the Field

  1. Is there a good likelihood that this issue will be of high interest to a section of the AUCD membership?
  2. Does the topic represent important scholarship or analysis in the field?

The lead author will be notified of the decision on their submission. The lead author is expected to communicate with the co-presenters on their proposal all relevant conference information. All presenters who attend the conference must pay the conference registration fee.



How to Submit a Proposal

Individuals who desire to submit a proposal for any of the listed presentation types must complete an online form and follow all requirements as outlined by AUCD. Additional A/V must also be ordered on the AUCD website with the submission form.

Steps to complete a proposal:

  • Read the above session description formats and decide which best fits with your content
  • Organize your information, including:
    • co-presenters, if appropriate
    • a session facilitator, if appropriate to your type of session proposal
    • a catchy and meaningful title (limit 20 words)
    • a proposal program description that will be printed in the program exactly as you type it (limit 70 words)
    • a session abstract that will be used by a review team to evaluate your proposal according to the above questions (limit 550 words)
    • Select one topic from the above list that best fits your proposal
  • Submit a presentation proposal via the online system here (closed)
  • Submit a media proposal via the online system here (closed)
  • Receive the automated receipt in the inbox of the submitting presenter/facilitator
  • Look for a notification letter in late summer regarding the status of your proposal