UCEDD Grants

 

UCEDD grants offer a unique opportunity to broaden the outreach and activities of the UCEDD network. This page of the UCEDD Resource Center website provides information that will assist you in administering and reporting on the UCEDD grant. 

 

AIDD Guidance Documents

GENERAL INFORMATION

UCEDD reporting requirements are outlined in the UCEDD Program Announcements (see the bottom of this page for previous years' announcements). In a nutshell, three pieces of reporting are required: (1) an annual Program Performance Report (PPR) that is supported through NIRS and due July 30 each year, (2) semiannual financial reporting due January 30 and July 30, and (3) close-out or final reporting due 90 days after the end of the 5-year core grant cycle. For information on the UCEDD PPR, please click the PPR tab on the left navigation bar of this page. For other reporting requirements, see below.

The reporting requirements are also listed on all monetary Notices of Award. The award notices also reference the utilization of GrantSolutions for report submission and all other grant correspondence. If there are staff members needing access to the system they will need to submit a form to GrantSolutions via their Help Desk for an account to be setup.

GRANT MODIFICATIONS

  • Checklist for budget revisions; required when revisions to budget account for 25% or more of total core grant budget, or a new budget line is created.
  • Guidelines for requesting carry-over balance of funds AIDD would prefer to receive carry-over requests as early as possible, knowing this will depend on when the UCEDDs receive the federal financial report from their university that will show the unobligated balance. Information in the carry-over request, SF424, and Program Performance Report (PPR) must all align. Carry-over requests from previous year are accepted. Requests will not be considered if they are to carry funds over after the end of the 5-year core grant cycle. Requests are typically processed within 30 days.
  • Request a Grant Revision A grantee may request a revision (i.e., amendment) to a current Notice of Award. As identified by Federal Administrative Regulations (45 CFR Part 74 for Non-Profit Organizations and 45 CFR Part 92 for State and Local governments), these revisions may include: budget modifications, changes in key personnel, budget carryover request from one program year to the next, no-cost extensions of time, or supplemental award funding. Revisions require prior approvals from ACL. Instructions for using Grant Solutions to request an amendment (such as a Carryover or No Cost Extension) can be found at these links in Video or Transcript (PDF, 108KB).The following informational sheets provide guidelines as to what type of information is required for the types of revisions listed above:
    • Budget Carryover Request (PDF, 75KB) to carryover budgeted funds from one budget year into the next budget year during the official project period of the grant program funded.
    • No-Cost Extensions (PDF, 81KB) of more time to fulfill budgeted obligations can be requested after the final year of the program/grant has been funded; all grantees have 90 days to expend obligated funds after the project period ends.
  • Request for UCEDD Director Changes AIDD has added a requirement for a letter from the UCEDD's Authorized Representative (on university letterhead) recognizing the change in PI

GRANT SOLUTIONS

Grant Solutions (GS) is an online grants management system for start-to-finish grant application management. GS is hosted by The Grants Center of Excellence (COE). In February 2014, the Administration for Community Living (ACL) announced its migration to GrantSolutions, a comprehensive grants management system that provides end-to-end grants management services for our discretionary grantees (does not apply to mandatory awards). Effective with your new and continuation discretionary awards, and no later than October 1, 2013, ACL requests that all active ACL discretionary grantees register in Grants Solutions.

Please note that AUCD does not support or have access to Grant Solutions. A number of resources are available to you through ACL and the GS COE:

  • New grantee users will have to request accessing using the Grantee User Account Request Form.
  • ARCHIVED WEBINAR: 2014 UCEDD Application, Prior Approval, and Report Submission Process - This video is a recording of a live webinar showing how UCEDD's should use Grant Solutions for submitting applications, requests, and reports. The webinar was conducted by LaDeva Harris, Grants Management Specialist in the Office of Grants Management in the Administration for Community Living.

The Grant Solutions system will be the basis for award notification, tracking administrative actions, submission of financial and progress reports (also known as Annual Reports or PPRs), correspondence, etc. ACL encourages all grantees to familiarize themselves with the system over the coming months. If you are already a grantee registered with GS through another HHS operating division, please verify with the GS helpdesk access to your ACL award(s). Starting in October, grantees should no longer submit action items to the grants management office or project officer.


NIRS will continue to be used for data collection and development of the UCEDD Annual Report. The Annual Report should be exported from NIRS, and then uploaded as a "grant note" in Grant Solutions.

CONTINUATION APPLICATION


The ACL Office of Grants Management has determined that the FY 2017 UCEDD Continuation Applications should be submitted through Grant Solutions by COB April 7, 2017. The Continuation Application is to be submitted in the non-competing continuation section, and the SF-424 and Lobbying Forms are to be uploaded as attachments within the designated areas of the application kit. No copies of the application should be mailed in to AIDD/ACL. Please email any questions to LaDeva Harris (LaDeva.Harris@acl.hhs.gov) or Pamela O'Brien (Pamela.O'Brien@acl.hhs.gov).


 

Data Sources to Inform State Needs Assessments [back to top]

AUCD polled members of its Council on Research and Evaluation (CORE) in February, 2014 to identify data sources used for statewide needs assessment. A variety of primary sources and reference materials were identified and are noted on that page. Network members are encouraged to submit additional recommendations to be included on that page.

Explore Data Sources ...

 

Samples from the Network [back to top]

As identified by AIDD, these are exemplary samples of 5-year core grant applications submitted in 2015:

 

Additional Resources [back to top]

  • UCEDD Self-Determination Self-Assessment Checklist: The purpose of The UCEDD Self-Determination Self-Assessment Checklist is to provide the UCEDD with a straightforward tool and process to determine the degree to which its policies, practices, and personnel, at a given point in time, are promoting self-determination for people with intellectual and developmental disabilities (I/DD) and their families.
  • UCEDD-University Agreements: This report provides a review of agreements between UCEDDs and their respective host universities. For sample University-UCEDD Memoranda of Understanding, please email Dawn Rudolph.
  • DD Network Collaboration: This report presents information on state-level Developmental Disabilities Network collaboration between UCEDDs, State Protection and Advocacy Systems, and State Councils on Developmental Disabilities.
  • Current UCEDD Organizational Charts
  • AIDD's presentation at the 12/6/16 meeting on UCEDD 5-year planning is available for guidance, AIDD's UCEDD logic modeldefinitions, and Quality Review System (QRS) Tier 2 Tool which is used by AIDD and reviewers to score core grant applications. A number of additional related materials are available above on this page, including exemplary applications submitted by peers in the network. Contact Dawn Rudolph with questions or for more information.

  • Seventeen UCEDDs who have been engaging in faith and spirituality related programing, research, and training have joined to form the Collaborative on Faith and Disability. They are offering to assist any interested UCEDDs with developing 5 year plans that incorporate similar initiatives into their objectives. For more information on incorporating faith and spirituality, download their 5 Year Plan Memo below or contact Bill Gaventa  and/or Erik Carter.

  • AUCD has entered into Memorandum of Understandings (MOUs) with these 3 federal agencies: ODEPFEMA, and USDA. Feel free to view these MOUs and reference in your application if it's helpful.

 

Past UCEDD FOA's [back to top]

 

OMB Uniform Guidance [back to top]

The federal Office of Management and Budget (OMB) published final regulations that reform Federal grant-making with the intention of decreasing administrative burden for grantees and reducing waste, fraud and abuse. These new regulations combine the multiple Federal regulations that currently govern the way we administer grants into a single, comprehensive and streamlined uniform policy guide; this supercedes former OMB Circulars A-21, A-87, A-110, and A-122 (which have been placed in past OMB guidances); Circulars A-89, A-102, and A-133; and the guidance in Circular A-50 on Single Audit Act follow-up.

Additional information on OMB Uniform Guidance can be found on Grants.gov

The Department of Education also provides technical assistance on the OMB Uniform Guidance for its grantees.