Accessible & Inclusion

Sessions with ASL Interpretation and CART Captioning

All main plenaries (Opening, Leading Change Sessions, and Closing) and the Awards Ceremony will have ASL interpretation and CART captioning available throughout the session. The AUCD Council meetings and the Public Policy Committee meeting will have CART captioning available. Attendees in need of ASL interpretation, CART captioning, etc., can request this accommodation during the registration process.

Accommodation Requests

All attendees in need of accommodations such as ASL interpreters, CART captioning, large print, etc. must note this on their registration form or contact Anna Costalas at [email protected]. We cannot guarantee accommodation requests received after October 4, 2024.

Online Conference Program and App

The Conference program will be available online and on the Conference app which attendees can download to their mobile phones or iPads and use on-site during the Conference. Attendees can search the entire Conference schedule, including all speakers, sponsors, exhibitors, and other attendees. Free Wi-Fi is available for all Conference attendees.

Printed Conference Program

A printed version of the Conference program is available by request only during the registration process.

Plain Language

AUCD tries to use plain language throughout all communications for the AUCD 2024 Conference. We encourage presenters to use plain language in their sessions and speeches. We also encourage attendees to use plain language during the event. Using plain language helps make sure that everyone is included in the conversation. Learn more about presenter accessibility requirements.

AUCD Event Code of Conduct

AUCD and its governing Board of Directors are committed to creating a safe, and welcoming environment that is inclusive and free from discrimination. Unacceptable behavior will not be tolerated and could result in permanent removal from current, and/or any future AUCD events. Learn more about AUCD's Event Code of Conduct.

COVID-19

Face masks are optional. We ask that you respect people's decision, whether to wear a mask or to not wear a mask.

No Flash Photography

We encourage attendees to take photos and to share their experiences. However, we ask that attendees please refrain from using flash photography or any other strobing devices (flashing "ringtones" on your mobile device, rapid cuts, or flashing media in your presentation, etc.).

Fragrance

This is a fragrance-free event. Please refrain from wearing any perfumes or body sprays.

Service Animals

Service animals, as defined by the ADA, are permitted in all areas of the Conference where attendees are allowed. Attendees must notify organizers if bringing a service animal. The animal must be well-behaved, leashed, and under control at all times. Designated relief areas should be used, and all attendees should be considerate of others, especially regarding allergies.

Sensory Break Room

The Sensory Break Room is intended as a quiet, calm space where Conference attendees can spend time away from noise, lights, and other stimuli of Conference spaces. The sensory break room is not available for conversations or meetings.

Accessibility at the Westin DC Hotel

Accessible room requests must be made directly with the hotel during the reservation process. If you've requested an ADA room through your reservation at the Westin, please also complete this form to notify Kari Rice, AUCD's Event Manager, to ensure your request is received. If you have any questions, please email Kari at [email protected].

Questions?

If you have any accessibility-related questions, please contact Anna Costalas at [email protected].