Administrative Assistant IV - Center for Disabilities Studies University of Delaware, Newark, DE

The Center for Disabilities Studies (CDS) is the largest research & public service center in the College of Education and Human Development. It promotes the inclusion of individuals w/disabilities in all aspects of society. The Center accomplishes this through education, service, information dissemination, and research. The Administrative Assistant IV supports multiple programs in the Transition, Education & Employment Model (TEEM) Unit within the Center, incl. Spectrum Scholars & the Career & Life Studies Certificate (CLSC). More info about CDS avail. at www.cds.udel.edu.

Under limited supervision, the Administrative Assistant IV oversees a variety of administrative duties for multiple postsecondary transition programs for students with disabilities. The Spectrum Scholars initiative and the Career & Life Studies Certificate (CLSC) programs support undergraduate and certificate students at the university with a range of disabilities and promotes inclusion in the campus community through services, trainings and technical assistance provided at the individual and community level. The Administrative Assistant IV works closely with the Director and Program Managers for these programs, and other CDS programs, coordinates, oversees, & maintains all administrative functions relating to the CLSC and Spectrum Scholars programs. This person implements and monitors billing and related financial policies following University policies and procedures. The Administrative Assistant IV also serves as the unit liaison with outside state and community agencies. A high level of independent judgment is required. View Online

Major responsibilities:

• Oversees day-to-day management of office operations for Spectrum Scholars and CLSC.
• Assists/supports operation & mgmt of Spectrum Scholars and the Career & Life Studies Certificate (CLSC) programs.
• Performs routine and non-routine administrative duties ensuring confidentiality.
• Develops, coordinates and maintains the schedule for students and staff across both programs, including the scheduling of assigned rooms, staff/leadership schedules, student schedules, program-related activities, and meetings.
• Implements and monitors budgets and financial policies following University policies and procedures.
• Maintains & processes confidential notes and related financial documents (e.g., Medicaid-related payments, etc.).
• Reconciles credit card statements with receipts in the University financial database system.
• Maintains comprehensive tracker for admissions and programmatic purposes.
• Researches and prepares detailed reports by utilizing multiple sources.
• Liaise with internal academic and administrative units, as well as outside state and community agencies.
• Attends recruitment events.

 Qualifications:

• HS diploma or GED, Associate’s degree pref’d, five years of admin exp, or equivalent combination of education/exp.
• Intermediate exp and working knowledge of Microsoft Office 365 and in utilizing software for word processing, spreadsheets, or databases, including web-based applications, e.g., (Google Sheets, Google Docs & Google Slides).
• Superior organizational skills, ability to evaluate & prioritize assignments & the ability to analyze & solve problems.
• Strong written and verbal communication skills.
• Ability to use independent thought, judgment, discretion, and self-motivation.
• Effective interpersonal skills and ability to communicate with a wide range of individuals & constituencies.

Special Req’s include: Ability to work occasional evenings & weekends as needed & to drive to off-campus locations.

How to Apply: Applicants should submit a complete CV, letter of interest and experience, and a Diversity statement at https://www.udel.edu/faculty-staff/human-resources/careers/   Job Reference # 498651 . Equal Employment Oppty: The University's Notice of Non-Discrimination can be found at  http://www.udel.edu/aboutus/legalnotices.html.