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Departmental Grant Administrator - Institute for Community Inclusion and Social Development, University of Massachusetts Boston, Boston, MA

Posted: Monday, April 26, 2021

 

Departmental Grant Administrator II or III

The Departmental Grant Administrator (DGA) is a three-level series that supports the Institute for Community Inclusion and the School for Global Inclusion and Social Development.  This series will provide routine oversight and management of the research grant portfolios of multiple Principal Investigators (PI's) by researching, preparing, and monitoring externally funded grants, contracts and cooperative agreements. The DGA will be responsible for account maintenance; processing personnel actions; forecasting, expenditure reporting, as well as account allocations; and maintaining grant records in compliance with university and research sponsor policies. The incumbents will work closely with each PI on all aspects of the administration of his/her research project, including provision of analysis and modifications and assisting with special projects, when needed. The Departmental Grant Administrator will work in collaboration with the Office of Research and Sponsored Programs (ORSP) and other central administrative units at the University; and may supervise other grants administration staff. 

Organizational Levels:  The organizational levels currently open in this series include:

  • Departmental Grant Administrator II.  The DGA II is the second-level professional job in this series.
  • Departmental Grant Administrator III.  The DGA III is the third-level professional job in this series.

 

Selected Job Duties:

  • Provide technical assistance to Principal Investigators (PI's) by preparing and ensuring completeness of funding proposals; review project budgets, obtain and verify necessary approvals, and when appropriate, recommend changes to applications with input from higher level department/grant administrators;
  • Support PI's in the processing of non-competing continuations, progress reports, supplements and other award/ agreement amendments;
  • Create purchase orders, process invoices and travel expense reports, and submit personal action forms;
  • Monitor monthly budget reports, salary costs, supply costs, and staff and/or faculty effort on each research project to ensure that expenses do not exceed revenues and awards are expensed with appropriate fiscal management and in a manner consistent with University and research sponsor policies and practices; utilize software applications for projecting future expenses;
  • Maintain familiarity of sponsor terms and conditions specific to Administrator's grant portfolio;
  • Provide technical assistance to PI's with contract administration, budgetary compliance, and reporting of grants;
  • Assist the ORSP Billing, Accounts Receivable and Financial Analysis team within the Office of Research and Sponsored Programs (ORSP) with outreach to sponsors regarding invoicing and outstanding payments, as needed;
  • Assist higher level Grant Administrators with collecting information and documentation for external or internal auditors in their examination of active and terminated projects;
  • Liaise as necessary with ORSP pre-award, post-award and compliance staff, or other central university departments;
  • Assist with other research administration tasks as required or requested;
  • In conjunction with PI's, prepare budgets and budget justifications for sponsored program proposals.
  • Develop and maintain accurate records for each research project and prepare project summary reports for the Director of Finance, ORSP and the Director and/or Associate Dean;

Selected Minimum Qualifications:

Qualifications for Level II:  Bachelor's Degree, preferably in business, finance or a similar area relevant to grant administration, and three-five years of professional experience in sponsored programs in an academic, non-profit or equivalent setting is required.  Demonstrated financial management experience required.  Experience with proposal submission and RFPs, as well as post-award functions involving several types of award mechanisms, including grants, contracts, sub-contracts and cooperative agreements required.  

Qualifications for Level III: Bachelor's Degree, preferably in business, finance or a similar area relevant to grant administration, Master's Degree in research administration, business, finance or similar area preferred, and five-seven years of professional experience in sponsored programs in an academic, non-profit or equivalent setting is required.  Demonstrated post-award financial management experience with all types of award mechanisms, including grants, contract, subcontracts and cooperative agreements required. 

Learn more and apply here