Guidance for UCEDD Carryover Requests and No-Cost Extensions

 Guidance for UCEDD Carryover Requests and No-Cost Extensions


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Archived Recording
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Tuesday, December 5, 2017
1:00 p.m. - 2:00 p.m.
Location: Webinar

Webinar Descriptions:

ACL grant management specialist LaDeva Harris will present and discuss guidance for UCEDDs requesting carryover of funds into a subsequent budget year. Celia Feinstein, Executive Director of the Institute on Disabilities at Temple University and AUCD Board of Directors Immediate Past-President, will address common errors and pitfalls in carryover request submissions.


  • Celia Feinstien, UCEDD Director, Institute on Disabilities, Temple University 
  • Dorthy Garcia, Program Manager, Association of University Centers on Disabilities
  • LaDeva Harris, Grants Management Specialist in the Office of Grants Management in the Administration for Community Living.


  • Budget Revision - A Budget Revision occurs when a grantee requests to move more than 25% of the total approved budget (federal and non-federal funds) for a specific budget period between direct cost budget categories in an approved budget. Once this threshold is reached, the recipient must request prior approval for all additional changes during that budget period.
  • Carryover Requests - A Carryover is forwarding an unobligated balance of funds from a previous budget period to cover allowable costs in the current budget period. A Carryover must be requested in support of activities aligned with a grantee's existing project goals and objectives to cover costs not already incurred by the recipient.
  • No Cost Extensions - A No-Cost Extension is the non-competitive increase of time, up to 12 months, of the final budget period without additional federal funds or change in scope to complete existing project activities, or permit the orderly closeout of the grant. The extension may not be approved solely because funds remain unobligated at the end of the period of performance and is not to be used to complete new activities not previously approved for the award by the ACL program and grant staff.
  • Transfer of Awards - A change of recipient is a process used to transfer the legal and administrative responsibility for a grant-supported project or program from one legal entity to another before the ending date of the approved project period.
  • Chang in EIN - An EIN (Employee Identification Number) is a nine-digit number assigned by the IRS to identify the tax accounts of employers and certain others. When the grantee organization has changed the EIN associated with the award, it is necessary that the grant award, records and pay accounts are updated.
  • Change in Grantee Address - A Change in Grantee Address is requested when the organization's physical address identified on the SF-424 has changed.
  • Change in Key Personnel - A Change in Key Personnel is the replacement or change in status (such as an absence for any continuous period of 3 months or more, or reduction of time devoted to the project by 25 percent or more from the level in the approved application) of the Principal Investigator/Project Director (PI/PD), Authorized Organizational Representative (AOR) or other key personnel as specified on the Notice of Award (NoA) or approved application.